Pen + Paper = Productivity

I was fuelled into writing my own views upon reading a very interesting post by Scott Hansalman, where he argues that we would all be more productive and stress free if we were to assimalate all our thoughts and ideas to paper rather than to an electronic device. I was intrigued by Scott's argument and he brings up many valid points that I agree with.

I for one have been addicted to taking notes on electronic devices from the very first day I used Evernote on my old HTC Hero. There has been no other note taking application that has organised my thoughts in such a way. In fact, majority of the blog posts I write start out in Evernote for wherever I have a spark of imagination. You can read how profoundly Evernote has affected my life in a post I wrote last year.

Note Taking

Now, as great as Evernote is, it suffers from one problem (same for any other note taking app for that matter): They stifle the flow of free thinking. Scott Hansalman sums this up quite well:

The problem is, at least for me, is that there isn't a great way to see the big picture when you've just got pixels to look at. Life is much higher resolution than I think folks realize. I'm frankly surprised that so many of you can feel organized and productive on those 11" laptops. What a tiny window into your life!

Scott hits the nail on the head. I too feel the same way. Paper has no fixed structure that you are forced to conform to, which makes processing your own thoughts very easy. Unfortunately, software for note taking has not advanced nearly as fast. It's still all too linear and fixed.

What is the happy medium? Can software applications and conventional note taking work hand in hand? I believe it can. Notes I either jot down from client meetings or from just simply brainstorming will always be scanned, tagged and organised to Evernote. This allows me to store my hand-written notes away safely and easily refer back to them through a simple keyword search.

I do like to write (even if my writing is not exactly legible). Whether I'd be making notes or the odd doodle, either way writing is a very cathartic experience. I'll always get more of a kick crossing out completed tasks from a hand-written todo list then I ever would from simply ticking a checkbox within an application.

Pen is not only mightier than the sword, but also mightier than any form of technological device.

Evernote Has Made Me An Extreme Data Hoarder

EvernoteOk. So for those of you have not heard of Evernote (and who hasn't!?), it's an online app/service that allows you to record voice, text and hand written notes that can synchronise across multiple devices and platforms.

Ever since I had my first smartphone, I've always relied on Evernote to record my daily thoughts and reminders. There are numerous note taking apps on the market, which (for me) just doesn't seem to cut the mustard and end up always coming back.

Evernote not only has the functionality, but it also has the infrastructure to make it more than just a "note taking" platform. So much so I'm hoarding major amounts of everyday things. Evernote is starting to act as a repository of things I don't want to let go of.

With the help of IFTTT, I have created numerous recipes that aggregate data from my social platforms such as Instagram and Twitter to importing RSS feeds from websites that interest me. Now Evernote is my one-stop-shop for getting everything I need on a daily basis instead of logging into different platforms individually.

If there is something I happen to like, I just Evernote it. Even if I won't ever need it. Typical sign of a hoarder! But I'm an organised data hoarder, utilising clearly named notebook stacks. Strangely enough, the more notes you add, the more useful Evernote becomes and this maybe the reason why I am hoarding so many things. It's more than a "note taker"!

One feature I didn't expect to be so useful was the ability to take pictures of printed or handwritten documents. I can take quick snapshots and go completely paperless. On top of that, Evernote makes everything searchable. It's even clever enough to search through my rubbishly written notes. I only found out how truly powerful this feature until I was going through the motions of purchasing my first property. At this time of my life, I was in constant note/documentation mode and Evernote helped me organise my thoughts, reminders and record all email correpondence neatly.

What I've done in the past with other note taking apps is delete old notes or files just to be completely sure that I will be able to search what I require quickly and easily, mainly due to the fact that sifting through large volumes of data was a headache! Nowadays, I don't delete anything in Evernote. I can now keep a record of things I previously done and refer to later without any worries at time of need.

It's safe to say my addiction to Evernote will only increase as I find more uses for it. But that's not a bad thing...right?

Update - 12/12/2014

I came across some posts from others with the same issue, which is nice to know that it's not only me with a problem: